Engaging parents

No more parent-teacher conferences: Why one Colorado school district is going with an online data system instead

Aris Mocada-Orjas, left, and Abel Albarran work on a math problem at Hanson Elementary in Commerce City. (Denver Post file photo)

A school district north of Denver is doing away with the traditional parent-teacher conferences this year, instead urging parents to log in to a website to find out how their children are doing.

The Commerce-City based Adams 14 school district says it made the change in an effort to squeeze in as much instructional time as possible. The 7,500-student district — where almost half the students are English language learners and about 85 percent qualify for subsidized lunches — has long struggled academically and is under a state-ordered improvement plan.

Frustrated parents and teachers, however, said in interviews with Chalkbeat that the new online system is either confusing or incomplete and can’t replace face-to-face interaction.

“Teachers would tell me at conferences what I needed to help my son with, they would tell me how he was behaving and everything they did in class, like what they were studying,” said Carolina Rosales, a mother of two elementary school kids. “The portal might tell me he failed an assignment, but what does that tell me?”

The system the district introduced this year is called Infinite Campus, a commonly used parent portal program in schools. In addition to weekly grades, parents who log in can get information about specific assignments and attendance, district officials said. The site can be accessed on a computer or smartphone.

“What we know is that the information available to a parent through the parent portal is much more robust than what they were able to get through a parent-teacher conference,” said Janelle Asmus, the spokeswoman for Adams 14. “We believe this is going to be better over time.”

Asmus said there are 1,267 accounts for parents on the district’s Infinite Campus system. Officials believe there may be others who are using alternate names that the district can’t track.

District-wide, parents did not receive information about the elimination of conferences and the switch to the online system. Many parents said they found out through word-of-mouth, as they started asking why conferences hadn’t been scheduled.

Asmus said that if parents are concerned about not getting face time, they can still reach out to teachers and ask to meet with them.

Elementary school teacher Jodi Connelly, who is also a union representative at her school, said that she’s had several parents this year asking to talk to her before or after school.

“They want to have that conversation with a teacher, but it doesn’t replace the actual conference,” Connelly said. “My Spanish is OK, but not great, so I have to take time to find someone to have a phone call with me.”

Barb McDowell, president of the teachers union, said teachers are stuck trying to find time on their own to talk with parents, often after hours when they aren’t being paid. Teachers and union leadership want the district to continue parent-teacher conferences, she said.

“All the teachers are really frustrated,” McDowell said. “We want to meet with parents. We send texts. We call. We try to have conversations. But at the same time, teachers know if they start doing it, it’ll just be expected of them.”

The district says it doesn’t have data on how many parents in Adams 14 attended conferences when the district held them. Asmus, however, said many times teachers were spending hours preparing for conferences only to sit waiting for parents who didn’t show.

Connelly said her records show 98 percent of families attended conferences in her classroom last year. McDowell, a teacher at Kearney Middle School, said participation does drop in higher grades. But she stressed the need for conferences, citing an example from a conference she had last year.

One of her students was having issues and hurting herself, and in talking with the student’s parents, Connelly was able to help. This year, the student “is doing great things,” she said.

“It’s powerful when we know there’s communication back and forth,” McDowell said.

The district is rolling out several changes this year as part of their plan to improve its state rating, including new district observations of schools and using a consultant to help train teachers and provide curriculum resources.

Several other metro area districts have used Infinite Campus for years, and still schedule parent-teacher conferences. But using the system is an adjustment for teachers, district officials say, and they wanted to free teachers from another responsibility.

“We aren’t like all the other districts,” Asmus said. “They aren’t in turnaround. They aren’t having to make the changes we’re trying to make in an expeditious manner. People can only take so much change in one year.”

On Aug. 11, before the school year started, the district did designate a “parent-engagement day” where principals could choose activities to better involve parents.

At least one school used the August day to teach parents how to use Infinite Campus. Other schools held a more traditional back-to-school day. The next one is set for Jan. 9.

The district also has been trying to build parent engagement by increasing the number of home visits teachers do each year.

Teachers and experts say those are helpful in building relationships with parents. But because teachers aren’t supposed to talk during home visits about a child’s academics or school behavior, it doesn’t replace the value of a conference, they say.

Across the country, a handful of school districts have tried eliminating parent-teacher conferences. But experts say that even if parent-teacher conferences aren’t the best way to fully engage parents, doing away with them eliminates an important communication point.

“Generally speaking, everyone believes parents need an opportunity to meet with their child’s teacher,” said Steven Sheldon, a research scientist and associate professor at the Johns Hopkins University School of Education. “I personally find this policy decision troubling. I feel like it is creating greater distance between the schools and the families that they’re serving and they’re really putting the onus on parents to get all the information.”

Sheldon said research on parent teacher conferences as a way of engaging parents is limited, but plenty of research exists about online parent portals.

“What researchers have found is people who are using parent portals tend to be the more highly educated or more affluent families,” Sheldon said. “Often times portals can be a greater source of inequities. Families with poor or no access to the internet are cut off from that information.”

The rollout of the Infinite Campus system could create inequity in another way.

This year, the system is only producing report cards in English. The district, under a federal order to better serve students and families who are not native English speakers, let each school create its own cover sheet to send with the report cards giving parents information on how they could request a translator or an explanation of the report card if they needed it.

Asmus said the system will be updated over time so report cards can be produced in other languages.

The language barrier is also one reason some parents want a face-to-face conference with their child’s teacher.

Guadalupe Castro, a mother of a student at Adams City High School, said she has not been able to meet this year with any of her child’s teachers, or with the school principal. She has an account with Infinite Campus, but hasn’t actively used it.

“I don’t understand it,” Castro said. “There’s a language barrier, so for me it’s more comfortable to talk in person. My thought is that it was the only space we really used to find out how our kids were doing. And most of all, for me it was about building that trust with the teacher so that I could collaborate with them and they could get to know me and know that I’m accessible to support them.”

District officials say they are gathering feedback now on the change, but Castro said she wished they had asked parents about it before.

“No one asked me if I agreed with this or not,” she said.

new faces

State Sen. Dominick Moreno among candidates for Adams 14 board vacancy

Students waiting to enter their sixth-grade classroom at Kearney Middle School in Commerce City. (Photo by Craig Walker, The Denver Post)

A state senator is one of five candidates seeking to fill a vacancy on the school board for the troubled Adams 14 school district.

Dominick Moreno, a Democratic state senator whose district includes most of Adams 14, will be among the candidates the board will interview for the position on July 9.

Moreno said he got a legal opinion from legislative services that states he can serve on a local school board while maintaining his seat as a state senator.

The other candidates include:

The vacancy was created two weeks ago when then-board president Timio Archuleta abruptly resigned, citing the need for new voices and opinions on the board.

Many parents and advocates celebrated the resignation, saying it brought hope that the district, which has had made several unpopular decisions in the last year, would listen to the community and change. Adams 14 is facing state intervention after years of low performance and has experienced significant staff turnover in the last year.

The board, by law, has 60 days to fill the vacancy. The board is currently scheduled to vote on July 9 after the candidate interviews. The selected candidate will serve out Archuleta’s term until the next election in November 2019.

Moreno, who graduated from Adams City High School, has been a vocal supporter of the district throughout their turnaround process.

“Obviously the district is at a critical juncture on the accountability clock, and there’s been some unrest in the community,” Moreno said Thursday. “I believed we needed candidates who could come on to the school board and have the relationships and the experience needed to pull everybody together with a common vision.”

Moreno said he didn’t have any strong opinions on the controversial decisions the district has made this past year, including the pause of a biliteracy program, saying only that he would have a lot of homework to do if appointed and that every decision would be reviewed.

In the legislature, Moreno served on the influential Joint Budget Committee and sponsored legislation that required schools to serve breakfast to students from low-income families. He also supported a bill last year that created the opportunity for school districts to offer the seal of biliteracy, an additional endorsement on high school diplomas for students who could demonstrate fluency in two languages. Adams 14 was one of the first three districts to offer the seal, and it is still one of the components of its bilingual education program.

The school district posted the list of candidates Thursday evening.

Meanwhile, last week, the remaining four members of the district’s board voted to name Connie Quintana as the board’s president in a long process that included two failed attempts to reach a decision. Board member Bill Hyde criticized the process as a “circus.”



School choice

Denver area charter prepares to expand into the suburbs, bringing a new option to Adams 14

KIPP Sunshine Peak Academy students in a 2008 file photo. (Andy Cross/The Denver Post via Getty Images)

Charter school officials from KIPP plan to propose their first Colorado school outside of Denver, a preschool through 12th grade school to be located just north in the Adams 14 school district.

The proposal would come as welcome news to some parents who asked the district’s school board at a meeting last month to approve KIPP’s proposal so that they can have more school options.

“I’ve been frustrated with our schools for a long time, and I’m ready for a change,” said Maribel Pasillas, one of the district mothers who spoke to the board. “I feel full of hope after seeing this school.”

KIPP’s proposal comes as Adams 14 nears a deadline on a state-mandated plan for improvement under the state’s new accountability process. If approved, KIPP, which aims to educate students living in poverty, would be the third charter school within Adams 14’s boundaries.

Kimberlee Sia, the CEO of KIPP Colorado, said she is aiming for opening in 2019. She said numerous factors led the high-performing network to target Adams 14, but a main reason was input from parents in the district.

Parents asked KIPP for a school that can provide biliteracy education, Sia said, and the network just designed a bilingual literacy program that will be used for their new southwest Denver elementary school. Parents also asked officials for the ability to volunteer in school, host events, and to have easy access to interpreters or translators, all things Sia said KIPP officials were happy to hear.

And parents said they wanted mental health and special education services along with a variety of class offerings such as yoga. Sia said KIPP schools already provide those opportunities. “I think those, to us, are pretty basic components,” Sia said.

One KIPP mom who lives in the Adams 14 boundary, Martha Gonzalez, told the district board she drives up to three hours per day to take her son to KIPP in Denver.

Gonzalez said she was recently surprised to learn more than 100 other parents do the same after choosing schools “very far away.” She asked the board to give those families the opportunity to have a KIPP school closer to their neighborhoods.

KIPP is looking at providing transportation for students that choose to go to the school.

KIPP officials found a lot of their existing students already come from the northern suburbs, since many left Denver as rent prices increased in the city.

In Denver, and in some other communities like Aurora, officials have started noticing the number of students who come from low-income families is dropping. But Adams 14 is one of the suburban metro-area districts where the number of students living in poverty is rising.

The state’s improvement plan for Adams 14 requires that the district demonstrate improvement in their state ratings that will be out this fall, or state officials could order further changes.

Among the options the state has for directing improvement, state officials could ask the district to hand over management of some or all of their schools to a charter school, an outside management company, or can ask the district to reorganize and merge with a more successful district.

District officials could also make those changes preemptively and then ask the state to back them.

But Sia said KIPP is not looking to turnaround a school in Adams 14. Instead, the charter school would open in a new building.

Officials from KIPP plan to submit their charter school application next month, before the Aug. 1 deadline. They know they want a new school that would grow to serve preschool through 12th grade students, and that they would provide mental health, language, and special education services.

This year, if KIPP completes their application, Aracelia Burgos, the district’s chief academic officer, would receive the charter school applications, but “applications will be reviewed by a committee and the Charter School Institute,” a district spokesperson said.

Sia and other KIPP officials will continue holding meetings with parents — sometimes with as few as eight parents, other times up to 30 may show up — and asking for input.

One Adams 14 mom, Maria Centeno, told the Adams 14 school board that she was impressed by what KIPP provided at their schools, including a counselor for alumni going through college.

But Centeno said, as great as those features are, “one of the things that most caught my attention was that they really asked us what we wanted in our school instead of just telling us how it was going to be.”

Centeno and several other parents who are helping KIPP design a school have already taken a tour of existing KIPP schools in Denver. Centeno said she noticed big differences comparing the charter to her existing district schools.

“I felt very happy to see all of the students in the school were working together,” Centeno said. “At my school they don’t celebrate our culture. At KIPP all of the students were together and, most importantly, they seemed to have fun.”

Other parents who spoke to the board about their tours at KIPP also mentioned seeing that teachers spoke in Spanish with the students, and that students seemed to have high expectations.

“Why can’t we bring schools that are already doing really incredible things?” Centeno asked the district’s school board.